Skip To Content
Accessible Documents: Word, PowerPoint, & PDF is a Course

Accessible Documents: Word, PowerPoint, & PDF

Sep 10 - Dec 6, 2018

$125 Enroll

Full course description

Course Dates

  • Module 1
    • Starts: September 10 @ 12:00 a.m.
    • Ends: September 16 @ 11:59 p.m.
  • Module 2
    • Starts: September 17 @ 12:00 a.m.
    • Ends: September 23 @ 11:59 p.m.
  • Module 3
    • Starts: September 24 @12:00 a.m.
    • Ends: September 30 @ 11:59 p.m.
  • Module 4
    • Starts: October 1 @12:00 a.m.
    • Ends: October 7 @ 11:59 p.m.
  • Closing Date
    • Closes: December 5 @ 11:59 p.m.

Course Overview

Delivery Method

This course consists of four Modules, delivered one Module at a time, for four consecutive weeks. There are between two (2) and four (4) hours of course activities each week. Some participants will be able to finish each week's Course Activities in less time than this, while others will require more time. Once a Module is opened, you will continue to have access to it until the Closing Date, sixty (60) days after the first Module opens, excluding weekends and U.S. public holidays.

Independent Study

This course is designed for adult learners that have the qualities necessary to independently complete one Module a week, for four consecutive weeks. Technical support for the Canvas Catalog system is provided the developer—Instructure (see Canvas Support in the Course Resources section).

Software Requirements

All software should be updated to the most current version available.

Operating Systems

This course requires either of the following operating systems/versions:

  • Windows
    • Windows 7 and newer
  • Mac
    • Mac OSX 10.6 and newer

Browser

Canvas Catalog supports the following browsers/versions:

  • Chrome
    • Chrome 65 and 66
  • Firefox
  • Internet Explorer and Microsoft Edge
    • Internet Explorer 11 (Windows only—functionally supported; may exhibit slight visual differences from other browsers, but these differences do not restrict product functionality or accessibility)
    • Edge 41 and 42 (Windows only)
  • Safari
    • Safari 10 and 11 (Macintosh only)

Applications

This course requires the following applications/versions:

* May be purchased separately, or as part of Office 2016 or Office 365.

Course Activities

Module (Weekly) Activities

You will complete one Module each week. Participants that complete each Module's Quizzes and Exam by Sunday at 11:59 p.m. will receive a Certificate of Completion.

Module Objectives

Module Objectives describe the high-level focus of each module:

  • Module 1  – Participants will review basic principles and processes for creating accessible document content in Microsoft Word and PowerPoint documents.
  • Module 2 – Participants will review basic principles and processes for creating accessible document structure in Microsoft Word and PowerPoint documents.
  • Module 3  – Participants will review processes for utilizing built-in accessibility checkers, installing Adobe PDF Maker, and exporting PDF documents.
  • Module 4  – Participants will review how to configure Adobe Acrobat Professional, and how to use it to optimize a PDF exported from a well-structured Microsoft Word or PowerPoint document.

Exams

You will complete one Exam for each Module. All exams:

  • Are "open notes"—participants may use any resources they have developed.
  • Have ten (10) randomly-selected, multiple-choice questions (from the Module's Section Quizzes).
  • Are timedsix (6) minutes per question, for a total time of sixty (60) minutes.
  • Require a score of 80% or better to pass, with one retake during the week the Module is covered.

    Section Activities

    Each Module is divided into topic-based Sections. Each Section has three components:

    Section Objectives

    Section Objectives identify how core concepts will be measured, and create an organizational structure that should guide your information integration activities. For example:

    •  Module 1: Document Content
      • Section 1: Overview of Document Accessibility
        • State four types of disabilities that can impact the use of electronic documents.
          • Describe the meaning of POUR.

      Learning Activities

      Each Section has one or more video-based Learning Activities. Learning Activity pages have three components:

      • Video: All videos have open captions. Most videos are between 5 and 10 minutes long.
      • Example File: Most videos have one or more Example Files that are used in the video.
      • Guide: All videos have a Guide that functions as a—
        • Transcript
        • Advanced organizer
        • Quiz & Exam Review

      Section Quizzes

      Each Section has a Quiz. All quizzes:

      • Are "open notes"—you may use any resources that you have developed.
      • Have between four (4) and eight (8) multiple-choice questions that assess your mastery of the Section Objectives.
      • Are timedsix (6) minutes per question.
      • Require a score of 100% to pass, with unlimited attempts during the week the Module is covered.

      Course Resources

      There are four types of Course Resources:

      Canvas Support

      Technical support for this course is provided by the Instructure, the developer of Canvas Catalog through:

      Terms

      Here are some high-level terms that will be used throughout the course. These terms are narrowed to the scope of this course, and may not apply to other contexts.

      • assistive technology: hardware and/or software that acts as a user agent, or along with a mainstream user agent, to provide functionality to meet the requirements of users with disabilities that go beyond those offered by mainstream user agents.
      • document: Word or PowerPoint file, or a PDF created from a Word or PowerPoint file.
      • operating systemsoftware that manages computer hardware and software resources and provides common services for computer programs (Windows or Mac for this course).
      • PDF (Portable Document Format): a file format used to present and exchange documents reliably, independent of software, hardware, or operating system.
      • PDFMaker: a plug-in for creating PDFs that is automatically installed into Word and PowerPoint by Adobe Acrobat Professional.
      • screen reading software (screen readers): software applications that convert digital information into synthesized speech.
      • screenshot: a digital image captured from a computer monitor.
      • source (native) document: a Microsoft file in one of two  proprietary formats: .docx for Word, and .pptx for PowerPoint.
      • structure: information in a document that is used by assistive technologies to present content correctly and/or give users the ability to customize the presentation.
      • user interface: the visual and programming elements that allow a user to interact with software running on a computer system.

      Software Developer Resources

      You may find it helpful to review some of the resources for creating accessible documents that Microsoft and Adobe have developed. The following pages provide links to webpages and videos related to topics that are covered in this course, organized by operating system:

      WCAG 2

      WCAG 2 is the de facto "standard" for procurement requirements, discrimination complaints, and accessibility lawsuits. These guidelines are an important tool for measuring and understanding the accessiblity of electronic documents.

      The W3C Web Content Accessibility Guidelines (WCAG 2) are organized into four Principles:

      • Perceivable - Information and user interface components must be presentable to users in ways they can perceive.
      • Operable - User interface components and navigation must be operable.
      • Usable - Information and the operation of user interface must be understandable.
      • Robust: - Content must be robust enough that it can be interpreted reliably by a wide variety of user agents, including assistive technologies.

      There are 13 Guidelines that are organized under these four Principles. In Section 1 of Module 1 you will learn about tests called Success Criteria.

      Certificate of Completion

      Participants that meet the following criteria will be awarded a Certificate of Completion:

      • All Course Activities completed by Sunday @ 11:59 p.m. (of the week that the activity opens in).
        • All Quiz scores are 100%.
        • All Exam scores are 80% or higher.